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Mailing Information

If you're looking for information on Mailing Reports, click here to jump down to the section below.

When you need to reach hundreds or thousands of consumers (or customers), the US Postal Service (USPS) is typically the way to go. The USPS offers many options from which to choose. To select the best option for your mailing, it’s important to know the requirements and advantages among your options. Getting to know all of the options for mailing your printed materials can take some time and in-depth study.

Postage with conquest graphics is easy and cheap

We think the best way to decide is to rely on experience and expertise. Both of which we have! So, let us help you make the best choice. Tell us who you want to mail to and the results you want to achieve. We will let you know your options and help you understand the cost benefit analysis of each. In many instances, we will even let you use our postal permits if needed.

Consider more than just the cost of postage!

What will your audience think of the mail they receive from you?

Will it be viewed as “bulk mail, “mass mail,” or even “junk mail?” Will your mailing pass through someone else’s hands before it goes to your intended recipient? A “gate-keeper,” perhaps? Will the manner in which it’s postage method is identified be noticed, or matter at all?  Understanding how your mailings will be perceived by the recipient can affect the response it receives. By sharing with us your target market and communication strategy, we can present your options, their influential factors, and ways to lower the hurdles they may create.

The ins and outs of mailing

"Bulk mail" is the term used by the USPS for large mailings that can qualify for reduced postage costs. This applies to commercial First-Class Mail and advertising mail (aka Standard Mail). Reduced prices are available for other classes of mail, too. You should know that the USPS often uses the terms "bulk" and "presorted" interchangeably.

Bulk mail costs are lower than single piece prices. A regular stamp on a letter is a single piece postage. Many mailers pay this postage rate even though they have a large mailing. This is typically because they don’t want to do the extra preparation work. So how do you decide if your own mail should take this approach or if commercial prices are better for you? And are all commercial prices the same and how much are they? The Postal Service prices are lower for bulk mailings because part of what they would do is done by someone else (for example, sorting the mail by Zip Code or transporting the mail to a destination postal facility). The benefits from "work-sharing" are realized in cost and sometimes by expediency. We are able to provide many of these services to help get your total cost as low as possible.

In order to mail at commercial prices, you need to get a mailing permit (permission to mail) and pay an annual mailing fee for each class of mail; First-Class Mail or Standard Mail. (Conquest customers, in many cases, are allowed to use Conquests’ mailing permits, which are held at multiple postal locations. Ask us how.) You can pay your USPS permit via postage by pre-canceled stamps, postage meter, or permit imprint. You also need to choose the size, shape and weight of your mail pieces, and make sure your address list is correct. Then, presort the mail pieces by Zip Code. With that done, you can take your mailings to the Post Office where you have your mailing permit.

To learn the about the postage prices, click here.

Your mailing quantities are important!

To qualify for certain postage discounts, you must mail a minimum number of pieces:

Conquest Graphics offers a "one-stop shop" solution for all of your mailing needs.

Why hassle with labels, stamps, postage meters, and lugging heavy boxes and mail bags to the Post Office? Your time is valuable! Eliminate the hassle of mailing and postage by taking advantage of our state-of-the-art mailing operation. Conquest Graphics can save you time, money, and the frustration of having to deal with yet another company for mailing services.

Here are a few reasons why Conquest Graphics is a leader in Mailing Services:

Mailing Experience

We have years of experience managing complex mailing projects. Whether your project is large or small, we have the knowledge and experience to ensure your mailing project is handled professionally, hassle-free, on-time, and on-budget!

US Mail Logo


Postal regulations can be complicated, ever-changing, and difficult to understand. Our on-site mail centers work with the USPS every day, and our intimate understanding of the postal regulations helps guarantee the success of your mailing project. We can analyze your direct mail pieces in the design stage to determine the best possible delivery and postage savings.

Send us an email of your design to customerservice@conquestgraphics.com, with the subject line "Analyze My Mail", and we will provide a free mail design consultation! ​

Technology and Speed

At Conquest Graphics, we believe in technology. We utilize the very latest software and mailing equipment in our Mail Centers to provide our customers with an efficient turn-key mailing services solution. We also offer full-color personalization of letters, flyers, postcards, and brochures on our state-of-the-art digital presses.

Along with our incredible discount full-color printing, and rock-bottom prices, we also offer our customers a full-service mailing center. We understand that most printed materials end up in the mail. We also understand that the mailing process can be expensive, complicated, and a real hassle!

Tech and mail at lightning fast speeds

Mail Center

Our Mail Center can help identify the best way to deliver your materials. And, with multiple Mail Centers we can split your jobs so that they get there fast no matter where you want to mail.

Let Conquest Graphics eliminate the hassle for you. Our full-service Mail Centers provide fast delivery across the country and have everything you need to mail your projects, no matter how large or small.

We offer: 

  • Mailing list cleansing and de-duping
  • Presorting, CASS certification, and Intelligent Mail Barcoding for the lowest possible postage rates
  • NCOA processing
  • Complete ink-jetting and addressing capabilities
  • Digitally-printed projects can be addressed as they are printed, resulting in fewer handling steps
  • Automated envelope insertion

Let us save you time and money by mailing your projects directly to your prospects and customers through our in-house mailing operation.

Please refer to our Mailing Services FAQ page for more details.

If you were unable to find the information you were looking for, please refer to our Mailing FAQ page for more details.

Mail Delivery Reporting

Yes, as of October 2018, Conquest Graphics offers mail tracking services to customers using Intelligent Mail® barcode technology through the USPS. To track an order you’re mailing with Conquest Graphics, simply view the order under your account info section titled “Your Jobs.” Once you’ve expanded the order’s details you can click the button to purchase three options for “Mail Delivery Reporting.” See the graphic below for a visualization of what this section of your “Your Jobs” section looks like:


Depending on how much detail you want, there is a range of pricing for our mailing reports.

  • Sectional Center Facility (SCF) level reporting - $30.00
  • State level reporting - $30.00
  • Both SCF and State level reporting - $50.00
  • Detailed reporting - $150.00
  • All available reporting - $175.00

Mail reporting is appropriate for anyone sending First Class mail, periodicals or standard mail through Conquest Graphics’ mailing center. When you order a mailed job on ConquestGraphics.com you will be offered the ability to add on mailing reports, either via email or by logging into your account and viewing your mailing job’s details under the “Your Jobs” section of your account.

Using Conquest Graphics’ Intelligent Mail® barcode, a dynamic report can be generated by our Information Technology team, showing you the relevant information needed to understand the delivery dates of every single piece of your mailing job after it’s mailed from our mailing center. This report automatically updates as we receive raw data on the progress of your mail.

Depending on which version of the mailing report you choose to purchase, you will receive various amounts of information on your mailed job.

  • Sectional Center Facility (SCF) report – this report will give you information on the dates your mailers arrive at various sectional center facilities, which are basically regional processing and distribution centers that serve a specific geographic area defined by three-digit zip code prefixes. This is the least specific form of mail reporting, as it will only give you an idea of when your mailed items reached the distribution centers for each region. You can insinuate from this report that your mailers have arrived at their destinations roughly within the week. This report will not tell you which states your mailers have arrived in, but it will tell you which regional post distribution centers they have gone through.
  • State level reporting – this report will give you information on the dates your mailers arrive at destination post offices within their destination states. This won’t give you the full details of when your mailers are arriving at their destination post offices, it will just tell you how many of your mailers have made it to their destination state. From this, you can assume that your mailers will deliver within the given state in less than a week. For example, this report will tell you that one hundred of your individual mail pieces made it to New Jersey on May 1st, but it won’t tell you which individual post offices they’ve arrived at or which regional post distribution centers they’ve arrived to.
  • Both SCF and state level reporting – this report will let you know both when your mailers are arriving in their destination states and it will let you know when they’ve reached their regional level postal centers for distribution. You can then assume that your mailers will deliver within the week following their arrival to their destination state and destination Sectional Center Facility.
  • Detailed reporting – this report will give you up to date information on the dates your mailed pieces are arriving to their destination post offices. You can assume from this that your mailed pieces will arrive to their destination within 1-2 days. This report is the most detailed of our reporting styles available and shows you how many of the total expected pieces have reached their destination post offices by certain dates, giving you a full picture of the status of your entire mail job. Using this mail report, you can tell what percentage of your mailed pieces made it where they needed to be and in what timing. For example, if you are planning a grand opening for your store on Friday, this report can tell you that the mailed promo you sent out to your region arrived to their destination post offices on Tuesday, meaning they will reach their end destinations in time to promote your grand opening that Friday.
  • All available reporting – this mailing report will give you all the available information received from the USPS on the status of your mailed job. This will give you complete understanding of when your individual mailed pieces are arriving in their regional, state and, ultimately, destination post offices.

Adding mailing reports to track the progress of your mailed jobs is easy! Simply follow the instructions and screenshots below for a step by step explanation of how you can add mailing reports to your job.


Sign into your account through ConquestGraphics.com/your-account and click on the menu in the upper right hand corner that says “Hello, Your Name / Your Account.” Select the menu item labelled “Your Jobs” to view a list of the jobs ordered under your account. Click on the job that you’re mailing with Conquest Graphics to see a collection of details similar to those pictured in the above screenshot.


If your job is a true mailing job, you should have a subsection titled “Mail Delivery Reporting” within the job details of the mailing job with the title of your choice. In the above screenshots, the mailing job for the sake of this demonstration is titled “TEST: mail report work with more data?”

Under the subsection titled “Mail Delivery Reporting” you should have three options for purchasing a mail report: The SCF (Sectional Center Facility) Report, the State Report and the Detail Report. For an explanation of how these three reports differ, please see the response to the above question “How is the mail tracked and how much detail does it give me?”

A pop over window like the one in the screenshot above should appear asking you which report you’d like to purchase. Select the report of your choosing based on the level of detail you’d like to see in your mailing report. Once you’ve decided on a mailing report and selected the option, click the green “Purchase” button.


You will then be prompted to accept the additional charge to your account, or you also have the option to charge this amount to a credit card. If you select “Use Credit Card” please follow use the following screenshots and instructions to complete your purchase. If you select accept and have Net 30 terms with Conquest Graphics, the cost of your mailing report will be added to your job in the final invoice.


If you chose to use a credit card to pay for the mailing report, you will be prompted to select your payment method from any previously entered Credit Cards you may have used with Conquest Graphics in the past. If you’d like to use a different card, or if you’ve never entered card information before with Conquest Graphics, you can select “Select a card to save or add a new one” to add your new card information.


You will then be shown the final amount that will charged to the card and there will be a form for you to securely enter your credit card information. Conquest Graphics takes security very seriously and we take every precaution possible to protect your payment and contact information.

Once you have filled in all the required information for your new card, select purchase and you will be taken to the final step, pictured in the next screenshot.


Once you have reached this screen, your purchase is complete! You can click okay and begin accessing your dynamic, most up-to-date mailing report right away.

One other option for adding mailing reports to your job is to request them from a member of our sales team or customer service. They will get the mailing report of your choice right away and ensure that all the necessary payment information is sent your way immediately so you can begin accessing your mailing report as soon as possible.

Either email CustomerService@ConquestGraphics.com or call 800-707-9903 to get in touch with a member of our sales team to begin your mailing report purchase. You could also chat in using our built-in website chat feature between the hours of 8:00am and 7:00pm EST Monday through Friday.

Once you’ve purchased mailing reports through the website or with the assistance of a customer service or sales team member, you can begin accessing your mailing reports immediately! Using either the email address associated with your account or an email address of your choosing that you’ve communicated to us through customer service, you will receive notifications when your mailing report receives new data from the USPS on the progress of your job.

This data can be accessed either through the “Your Jobs” section of your account when you log into ConquestGraphics.com or you can access it using the link that will be emailed to you as we receive up-to-date information that dynamically updates your report.

The link that is emailed to you to view the report is the most convenient method of viewing the report, and it is valid for 24 hours after it is sent to you, allowing you to access the report without having to enter your login details for ConquestGraphics.com

If it is more than 24 hours after you have received the last update on your mailing job and you have not received a newer link since then with new updates on the job, you will have to login to your account and access the mailing report under the job in the “Your Jobs” section of your account.

No matter what, your most up-to-date mailing report will always be accessible there once you have purchased it using one of the above outlined purchasing methods.

If you are experiencing difficulty accessing your mailing report or would like a specialized method of receiving notifications of your reports availability and updates, please speak to a member of our customer service or sales team.

Either email CustomerService@ConquestGraphics.com or call 800-707-9903 to get in touch with a member of our sales team to get help accessing your mailing report. You could also chat in using our built-in website chat feature between the hours of 8:00am and 7:00pm EST Monday through Friday.


If you’ve ever received a mailer in your mailbox, you’ve probably seen something like this across the bottom. These distinctive marks are a Intelligent Mail® barcode (IMb). This barcode is used to track the progress of individual mailed pieces as they reach regional postal distribution centers and destination post offices.

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