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How Successful Companies Use Business Card Portals to Save Time and Money

Business Card Ordering Portals 

If ordering business cards throughout your company is simple, consistent, quick, and budget-friendly, you’re probably one of the successful companies utilizing the power of a Business Card Ordering Portal.

If you’re not, then let us introduce you to this amazing system that is built to save you time and money.

There is no denying that ordering business cards can be time-consuming and requires many steps to make sure everything is consistent. And creating and managing business cards for every single employee can be overwhelming.

This is why successful businesses take it upon a Business Card Portal to manage, create, print, and order business cards for their entire company whether they have 1 location or 200 or own a small business or a large franchise.

What is a Business Card Portal?

Business Card Ordering Portal 

A Business Card Ordering Portal—also known as a “Business Card Portal” and “Web-to-Print Software”—is a private online storefront that houses all your business cards—and all other marketing materials like direct mailers, promotional products, and more—in one place for easy, consistent, affordable, and fast ordering for your entire company.

This technological marketing solution allows you to create business card templates for easy access to designs and provides a simple ordering process. Because materials and designs are housed in one interface, employees can order their business cards independently, saving you time and money. While also providing you with essential management capabilities.

How Does a Business Card Portal Work?

A Business Card Portal works by creating a one stop online shop that provides self-service for your entire company. It’s essentially an online store for your company’s marketing materials, that your employees can visit and place orders.

To start, your printer helps build an interface that meets your brand’s needs, then your design templates are uploaded and your rules including what information an employee can change, —including name, email address, etc.—how often they can order, and who has access to order business cards into the portal. Your business is then ready to successfully order business cards and whatever other marketing materials you’d like including brochures, banners, direct mail materials, and even promotional products.

Web to Print Portal System 

The reason why successful businesses use a Business Card Portal is that they know the importance of saving time, money, and maintaining a consistent brand.

Even better, the approval side of a Business Card Portal provides you (or other chosen administrators) the power to oversee orders placed throughout your entire company.

Essentially, how a Business Card Portal works, is each employee has access to login to the portal and place orders effortlessly while maintaining consistent branding.

The Benefits of a Business Card Portal

Millions of business cards are printed daily in the US. This is because business cards—although small—are one of the most powerful marketing materials around. Even with smartphones allowing for the quick transfer of contact information, every company whether a small business or large franchise uses business cards.

With business cards being such an essential business tool, making sure they represent your business consistently throughout your entire company is something every business can benefit from. Which means where you store business card design templates and how you control how your employees order them is important as well.

Overall, Ordering Portals as a primary business card printing method creates a simple, efficient, and cost-effective way for large organizations and small ones to meet their marketing needs and promote their business successfully.

Here are just a few benefits you can take advantage of with a Business Card Portal:

Saves Time

The self-service aspect of a Business Card Ordering Portal creates a “no time wasted” side of ordering materials.

Reaching out at the right time.

Imagine not having to walk through steps on what regulations are needed to create consistent branding and the time that is saved when an employee can order their business cards on their own with just the click of a button? That’s what Business Card Portals do.

Being able to manage access to content and editing capabilities which allows employees to personalize materials while maintaining standardization within your brand increases efficiency during the entire ordering process.

When placing an order through your Business Card Portal, it takes the user only about a minute to order business cards and without a portal could take the user anywhere from an hour to 24 hours.

Business Card Portal features that help you save time include:

  • Employees can order business cards on their own while maintaining consistent branding.
  • Easy re-ordering with just a click of a button.
  • Inventory fulfillment available for even quicker business card ordering.
  • Simple workflow for managing and approving orders without all the steps.
  • Advanced design software allows the user to modify only certain information and see it in real time.
  • Automatic updates are sent when inventory is low, when someone places an order, etc.

Business Card Portals help put control in the end users' hands and remove all extra steps including finding and uploading files, personalizing, waiting for approval, and more. And you can spend your time on other important business matters instead of worrying about employees ordering business cards and whether or not your brand is being delivered consistently.

Saves Money

Time is money, as they say, and the amount of time a Business Card Portal saves you is a lot of money saved but there are a few other ways a Business Card Portal saves you money including:

  • Supply chain costs are reduced.
  • Direct product costs are reduced.
  • Waste is reduced with the ability to print as you need.
  • 24/7 access to place orders rather than only during business hours.
  • Design mistakes that require a re-print due to inconsistent branding are eliminated.
Consistent Branding Using a Business Card Ordering Portal

Ensures Brand Consistency

Without consistent branding, your brand loses its identity. And when it comes to consistent business card designs, your company needs a way to protect your brand so that each business card represents your company in the same way, no matter the department or employee.

With a Business Card Portal, designs and branding remain the exact same no matter who places an order. The only information that changes is the name, phone number, job title, and/or other information that you allow.

Better Control

Placing your business cards into a Business Card Portal, you can manage how many your employees order and when as well as having business card designs that are set and consistent allowing for small changes if desired including names, job titles, phone numbers, and addresses.

Variable Data Changes to Business Cards in a Business Card Portal

You have complete control over who has access and as your company grows, you have 24/7 access to manage all elements and users so your Business Card Portal can grow with your company.

Some capabilities that a Business Card Portal has to improve your control include:

  • You can limit access by role or department to certain items in your Business Card Portal.
  • You can require administrator approval on certain orders.
  • You and other administrators can see orders by employee.
  • You can set restrictions for new employees so they can’t place orders over certain quantities.
  • Have volume reports sent monthly.

Convenient For Everyone

Business Cards

Convenience is a top seller for many successful businesses who use Ordering Portals. These online systems are designed to make ordering business cards simple, and they are designed to give you 24/7 access to order business cards when you need them and not when your printer’s sales reps are on the clock.

Business Card Portals streamline the entire ordering, managing, proofing, shipping, and payment process. Instead of using separate printers for each of your company’s locations or tracking down business card designs, everything is in one place, and one printer takes care of all your company’s print and marketing needs.

Flexible Accounting

Business Card Portals have flexible payment options to match the way your company operates. For example, your printer can bill each user at checkout or track orders to pay later.

When to Take Advantage of a Business Card Portal

It’s time to join successful businesses who use Business Card Portals if:

  • You find ordering business cards time consuming.
  • Your company orders business cards often.
  • Your company is growing.
  • You plan on growing your business.
  • You have multiple locations.
  • The number of employees you have is growing.
  • Your company uses several business card designs.
  • You own multiple companies.
  • Your company has more than one department.
  • You’re looking to save time and money.
  • You want to protect your brand.
  • You’re considering or going through a rebranding.
  • Your company has multiple marketing materials.

Who Offers a Business Card Portal

Printing companies like Conquest Graphics offer Business Card Ordering Portals, or Web-to-Print Portals, that house all your business cards along with any other materials including printed materials, promotional products, direct mail materials, digital assets, and more!

Taking advantage of a Business Card Portal hosted by a printing company who offers a mailing center, portal experts, design services, and advanced offset and digital printing under one roof saves you time and money. With faster turnarounds, time and money saved, and consistency throughout your entire company, why wouldn’t you use an Ordering Portal?

As a technology-based company with a focus on print, our Ordering Portal solution is state-of-the-art and features everything your company needs! So, what are you waiting for? Join our successful business partners today!

Watch our Print Ordering Portal video below or click the button to schedule a quick 10-minute demo.

Schedule An Ordering Portal Demo Today!

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